|
| Washington University School of Medicine has 18 academic departments and four health programs. All of these areas operate independently and employ individuals who are responsible for administering and budgeting grants; preparing financial reports; performing strategic, business and financial plans; coordinating work flow and supervising staff. Previous experience in a medical, academic or health care environment is preferred. |
| Current as of 09/11/2006 (Last Change/Addition: 07/28/2006) ADMINISTRATIVE DIRECTOR Job # 070077: The Department of Neurology is seeking an Administrative Director. The Hope Center is an inter-departmental science research unit, administered in the Department of Neurology at Washington University. Responsible for administrative and financial operation of the Hope Center for Neurological Disorders. Oversees internal and external communications, including web site development. Helps set strategic directions and priorities. Oversees administrative functions for all core facilities, recharge centers, and programs. Develops policies and procedures to govern operations and access. Works with directors to assure effective management of resources, personnel, and budgets. implements and oversees policies and procedures for recharge center cost accounting, monthly user billing, evaluation, and collections. Oversees development of information technology. Oversees the budget and all philanthropic, program, grant, and contract funds. Coordinates financial oversight with departmental business and grant managers. Develops short and long term budgetary projections for research programs and facilities. Prepares monthly and annual financial reports for review by steering and executive committees. Works with principal investigators to manage preparation and submission of multi-investigator grant proposals, including planning, budget preparation, administrative coordination, and electronic and paper form submission. Position requires outstanding communication and administrative skills. Must be able to work independently and as part of a team. Executive level project and financial management skills. Must be familiar with grant preparation and management. Requires advanced PC expertise including spreadsheet and database software. Bachelor’s degree in science, finance, or related field with a minimum of 3 years experience in research administration, financial management, grant preparation, and/or administrative supervision. Employment experience may be waived for a candidate with advanced degree such as PhD in an appropriate field. ASSISTANT ADMINISTRATOR OF HEALTH INFORMATION Job # 061175: The Department of Orthopaedic Surgery is seeking an Assistant Administrator of Health Information. Position is responsible for directing and coordinating the department's clinical record activities and managing medical record and transcription personnel. Provides quality health information by ensuring that records are in accordance with regulatory requirements and department policy. Advocate for patient confidentiality. Enforces the department's compliance plan. Performs release of information and directs the collection of record release fees. Serves in the capacity of the manager when instructed, or in absence of the manager. Normal clinical office environment. Travels to numerous satellite offices. Work demands ability to handle fluctuating levels of pressure and stress. Must have knowledge in health information management, medical terminology, ICD-9CM, CPT-4 and HCPCS coding. Ability to work with a high degree of independence, with attention to detail. Requires excellent interpersonal/communication skills. Bachelor's in health information management., or related field. Required certification as Registered Health Information Administrator. Certified Coding Specialists-physician practice; previous experience in Doctors office coding/outpatient records preferred. BUSINESS DIRECTOR Job # 061216: The Department of Internal Medicine - Business Office is seeking a Division Administrator. Administrative responsibility for the various business and operational affairs of multiple divisions. Oversee the administrative and support functions of the divisions including, financial management, operations management and human resources management. Responsible for planning, staffing, directing and monitoring of all functions of personnel, payroll, purchasing, accounting and financial administration. Oversee clinical practice activities of the division. Pleasant office environment. Must exercise discretion and independent judgment. Must be professional with excellent communication skills. Diplomacy and exceptional analytical skills required. Must have a good understanding of financial systems. Equivalent of BA in business or related field, Masters preferred with 5-7 years experience including supervisory experience. CLAIMS MANAGER/PATIENT SAFETY Job # 061245: The Department of Risk Management is seeking a Claims Manager/Patient Safety. This position analyzes and evaluates incident reports and lawsuits, reviews medical records and interviews involved individuals to obtain needed information. Prepares investigative analytical reports for director, and other reports as requested by senior management. Coordinates case development, case management and participates in office management. Normal office environment and pressures due to deadlines. Some local travel to other university employee work locations, court proceedings, legal office, etc. Equivalent of BS/BA degree. Prefer three years experience analyzing and interpreting medical or other technical evidence that compares in level of complexity to medical treatment. Prefer experience in presenting information to a group. DIRECTOR, BILLING OPERATIONS Job # 070076: The Department of Surgery is seeking a Director, Billing Operations. Responsibility for the overall management of billing operations. Administrative management is executed over financial services, payment postings and training/quality assurance.busy office environment. Working knowledge of general accounting and people management. Strong written and verbal communication skills with the ability to interact with individuals at various levels. Ability to multitask, organize, plan, and know PC software. Equivalent of BS in accounting or related field with training and experience in accounting, budgeting, and accounts receivable. Minimum 5 years supervisory experience. Healthcare background and advanced degree desirable. FACILITIES SUPERVISOR Job # 070009: Custodial Services is seeking a Facilities Supervisor. Supervises and guides custodians on a daily basis within his/her assigned area with regard to quantity and quality of work. Inspects all assigned areas to insure that all work is being completed. Various buildings, halls, restrooms, labs and office space, auditoriums. Competent in cleaning techniques and all phases of floor care. High school education or equivalent with some college courses, minimum of 3 years experience in housekeeping field with supervisory experience managing a crew of at least 15 workers. MANAGER, CLINICAL TRIALS Job # 061235: The Siteman Cancer Center is seeking a Manager, Clinical Trials. Responsible for the supervision, oversight, training and education of research coordinators, and quality assurance monitoring of data in the functional research groups. Reports to the administrative director of the SCC clinical trials core. This position requires the ability to clinically assess protocols for budgetary and logistical issues associated with the coordination and implementation of clinical trials for institutional studies, cooperative group studies, and pharmaceutical industry-sponsored studies. Excellent verbal and written communication skills, strong computer skills. Familiarity with federal guidelines governing clinical trials. Bachelor's degree required. Master's degree preferred. Minimum of 1 - 2 years experience in clinical research. Nursing or oncology background preferred. MANAGER, HUMAN STUDIES COMMITTEE REVIEW Job # 061191: The Human Studies Committee is seeking a Manager, Human Studies Committee Review. This position is responsible for assuring WUSTL compliance with federal regulations and institutional policies and procedures with respect to full board review and managing the full board review team comprised of 6.5 IRB Review Analysts, 3 IRB Review Coordinators, and a Secretary I. Responsible for overseeing the full board component to assure the efficient and effective oversight of human subject research in accordance with Federal regulations and Institutional policy. Key responsibilities include management of designated staff, ongoing assessment and enhancement of full board procedures, serving as a resource for committee members and vice-chairs, and responding to inquiries from the research community. Works in collaboration with the manager of the expedited review, the manager of operations, the associate director and the executive director to ensure compliance with human subject research requirements as well as efficacy and efficiency in the human research protection review (HRPO) review. Excellent communication - written and verbal; strong independent decision making; demonstrated management, leadership, and administrative capabilities; conceptual thinking and problem solving; ability to manage several projects. Medical knowledge and familiarity with the conduct of research. Comprehension of and ability to problem solve within the framework of major documents pertaining to Human Subject Protections. Strong organizational skills with a cooperative and position attitude to contribute to the team. A working knowledge of Microsoft Office software required. Master's level degree required with 2-3 years of supervisory experience or bachelor's degree with comparable research and management experience. Background in human subject research or research administration. MGR, FINANCIAL OPERATIONS Job # 061274: The Department of Surgery is seeking a Mgr., Financial Operations. Position provides management and administration of departmental gifts and grants process and all department clinical trials processes. Normal office environment with some pressure caused by report deadlines and flexible work schedules. Working knowledge of computer systems, database management, spreadsheets. Ability to prioritize tasks in diverse environment. Excellent communication and interpersonal skills. Able to communicate orally and in written format. Bachelor's degree in healthcare administration or related field, Masters preferred with 3-5 years experience in grant and/or clinical trials administration. Management or supervisory experience required. PROJECT MANAGER Job # 061212: The Department of Internal Medicine - Division of Endocrinology, Metabolism and Lipid Research is seeking a proactive Project Manager to serve as the administrator of the Diabetic Research and Training Center (DRTC) and assistant to the program director. Duties entail coordinating the operational activities for the non financial aspects of this multi-project grant and facilitating ongoing interactions among the various investigators, fellows, core facilities, staff, and community outreach resources. Since a critical first-line duty will be overseeing all aspects of formulating and completing the competitive renewal application for this center grant renewal, the successful candidate must be a team player who works closely and supportively with all stakeholders. Normal office environment with the ability to set priorities and to work with grace under pressure from diverse issues, demands, and deadlines. Prior experience should include grant preparation and administration, shared resource management, administration of sops and federal grant-regulations. Proficiency with word-processing, spreadsheet and database software along with the ability to update web-pages desirable. superior planning and organizational skills essential. Excellent interpersonal and written/verbal communication skills due to daily interaction with diverse constituents within and outside WU; Bachelor's degree or equivalency; 5 years in academic medical center. RESEARCH LAB MANAGER Job # 061324: The Department of Pathology is seeking a Research Lab Manager. Performs, oversees and coordinates research projects. oversees entire laboratory setting to promote smooth operation, regulatory compliance and interaction with other laboratories. Strong molecular biology skills. Works in laboratory environment. Molecular biology skills with virology. Master's degree and 5 years of experience in research lab. RESEARCH TECHNICIAN II Job # 070089: The Department of Ophthalmology is seeking a Research Technician II to perform molecular biology, cloning, DNA sequencing, and western blotting. Works in laboratory environment with potential exposure to biological, chemical and radioactive hazards. Must be physically able to wear protective equipment. Must be able to provide standard care to research animals. Demonstrated ability to work independently and communicate with lab staff and investigators. Ability to maintain complete and organized records/reports. Working knowledge of computer software and general lab equipment. Bachelor's degree with 1 year of experience in a laboratory setting or equivalent combination of education and experience equaling 4 years required. SENIOR ANALYST - FINANCE, PLANNING, PROJECT Job # 070075: The Department of Pediatrics - Central Administration is seeking a Senior Analyst - Finance, Planning, Project. Position performs administrative duties for research unit including financial management of grant funds, preparation of budgets, and oversees grant sourcing process. Position reports to research administrator. Knowledge of FIS, Focus, spreadsheets, PC, grants budgeting system, agency guidelines, etc. Equivalent of Bachelors degree with 5 years experience in management/financial related field with experience in grant administration, FIS, and Focus programs preferred. SENIOR RESEARCH ADMINISTRATOR Job # 060713: The Department of Anesthesiology is seeking a Senior Research Administrator to provide overall leadership of administration for research operations and strategic development. Duties also include planning, organizing and general support of the research directors committee (research executive team) and management of the financial, administrative and support functions of the basic science, clinical research and pain research divisions and their respective administrators. The Senior Research Administrator is a member of the department's senior administrative management team. Must exercise independent judgement, discretion, and confidence in work related to management policies and procedures. Strong degree of interpersonal skills plus excellent oral and written communication skills are required. Bachelor's degree, preferably in business administration or a related field, or 6+ years related experience. At least 4 years of direct experience with grant related activities. Previous experience in research development. SENIOR RESEARCH ADMINISTRATOR Job # 061359: The Department of Pediatrics - Central Administration is seeking a Senior Research Administrator. This position is responsible for management of patient-oriented research administration and support functions for patient-oriented research unit including, but not limited to, the following areas: financial management, operations management, and personnel management. Responsible for preparation, monitoring, analyzing, managing and reporting of division budgets and grant budgets. Supervise payroll function including identifying and assigning payroll sources, oversee visa process, supervise purchasing function, and assure HIPPA compliance of IRB protocols. Will act as liaison between faculty/staff. Fast-paced office environment with frequent interruptions and deadlines. Effectively exercise discretion AND independent judgment in decision-making process, planning, and conversing. Maintain a professional demeanor in dealing with administrative and Clerical personnel as well as with faculty and contacts. Bachelors degree, preferably in business administration. 7+ years related experience; Masters degree preferred. Knowledge of grant policies, procedures and regulations preferred. Supervisory experience required. |