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| Washington University School of Medicine offers tremendous opportunities for secretarial applicants in the area of research, clinical and administrative departments. There are several levels of secretarial positions with responsibilities ranging from scheduling patient appointments to assisting with manuscripts and research grant applications, monitoring departmental budgets and coordinating administrative office functions. These responsibilities are varied and challenging. Typing speeds of at least 50 wpm and software experience using Word, Wordperfect, Excel, Lotus, and/or Powerpoint is necessary. Knowledge of medical and scientific terminology is preferred in many research and clinical areas. Testing through the Human Resource Department is usually a prerequisite for consideration. |
| Current as of 09/11/2006 (Last Change/Addition: 07/27/2006) ADMINISTRATIVE ASSISTANT Job # 079999: THIS POSITION IS NOT WITH WASHINGTON UNIVERSITY SCHOOL OF MEDICINE.
ADMINISTRATIVE ASSISTANT Job # 070052: The Division of Biology and Biomedical Sciences is seeking an Administrative Assistant. Office of Post-Graduate Affairs opening requires administrative assistant to manage and maintain post-doc and DBBS PhD alumni databases, with responsibility for data collection, analysis and reporting. Coordinate DBBS alumni functions, website, communications. Assist with post-doc seminars, workshops and events, as well as general support for the OPGA. Strong positive personal interaction, written and verbal communication, analytical abilities with ability to work independently. Bachelors degree highly preferred, with five years administrative/academic office experience. ADMINISTRATIVE COORDINATOR Job # 061195: The Department of Comparative Medicine is seeking an Administrative Coordinator. Will assist the director of facilities and the managers and supervisors that report to the director. Working knowledge of general office equipment and computers with accounting and organizational skill. Ability to interact with middle/senior management. Able to deal with other departments/vendors. Ability to work with deadlines. Associate degree in business or better preferred or high school diploma plus 4 years experience in business setting. ADMINISTRATIVE COORDINATOR Job # 061253: The Department of Internal Medicine-Bone Marrow Transplant is seeking a Administrative Coordinator. Provide diversified secretarial, purchasing, and administrative support, including grant and manuscript assistance, meeting and travel arrangements, and other duties required for the efficient and effective operation of the stem cell biology section. Normal office environment. Working knowledge of word, excel and general office equipment. Equivalent of Associate's degree with 2-4 years experience in the university/medical environment. EXECUTIVE SECRETARY Job # 061120: The Department of Orthopaedic Surgery is seeking an Executive Secretary. This position provides secretarial support to the chief of service. Professional appearance and demeanor required. Ability to deal with diverse populations and confidential matters with discretion and sensitivity are necessary. Ability to serve as liaison with VIP's and staff; back up assistant to chair; supports research and clinical activities. Administrative office setting with occasional pressure due to multiple calls, inquires, and deadlines. Excellent written and verbal communication skills required. Working knowledge of general office equipment, and Microsoft applications (Word, Excel, PowerPoint, Access). Excellent attendance and motivational skills preferred. High school diploma or equivalent required with 2 years college or secretarial training preferred; 5 - 7 years related experience required in a similar setting. Ability to multi-task and use discretion with a team approach. MEDICAL SECRETARY I Job # 070097: The Department of Ophthalmology is seeking a Medical Secretary I. Position provides secretarial support and office services related to routine business, administrative and patient care for faculty members. Normal clinical office environment. Developed office skills including use of PC data systems, general office equipment and effective telephone practices and some knowledge of medical and scientific terminology. Equivalent of high school diploma with 1 year experience, preferably in a medical office. MEDICAL SECRETARY II Job # 061340: The Section of Colon and Rectal Surgery is seeking a Medical Secretary II. Position provides support to surgeons with busy clinical practice. Secretary acts as liaison between surgeon and patient. Communication with external/internal clinical support staff/physicians required. Duties include, but not limited to preparation of charts, scheduling surgeries/tests, obtaining reports/records, triaging patient calls, initiating referrals to external/internal physicians/facilities. Travel between BJH and BJWC involved. Requires ability to work in a fast paced, high volume environment. Must have ability to multi task. Periodic crisis management and consistent patient/family interaction. Strong interpersonal, organizational, telephone and patient assessment skills are required. Equivalent of high school diploma with 2 years experience in healthcare/medical related office setting. Preparing spreadsheet/report formats, filing and medical transcription. MEDICAL SECRETARY II Job # 070013: The Department of Pediatrics - Division o Hematology/Oncology is seeking a Medical Secretary II. This position provides clinical, administrative and clerical support to the Hematology/Oncology outpatient clinic. Will be responsible for answering and triaging incoming patient calls; scheduling patient appointments; prepare patient charts as well as maintain/pull/file/locate/copy patient charts; and prepare correspondence for new patient appointments. Fast paced environment. Moderate to high stress with multiple and simultaneous tasks to perform. Professional appearance and demeanor, with good communication/phone skills. Reliable, accountable for work duties and expectations. Able to work under pressure and with little direct supervision. High school diploma or equivalent with a minimum of 1 year related secretarial and/or receptionist experience. Excellent customer services skills are required. Knowledge of medical terminology highly preferred. MEDICAL SECRETARY II Job # 070102: The Department of Neurology is seeking a Medical Secretary II. Transcribes patient information from tapes as dictated by the neuromuscular medical staff. Has contact with a multitude of clinical labs and patients and outside doctors seeking lab results and information. Retrieve biopsies from various operating rooms and delivers them to lab for processing. Significant time using PC for word processing. Possible exposure to hazardous conditions in the lab. Lifting of items weighing less than 50 pounds. Typing skills at 60 to 70 wpm. Able to work with minimal supervision, with discretion, and initiative. Ability to communicate clearly and professionally, to organize and prioritize workload. Ability to use discretion when handling documents of sensitive/confidential nature. High school graduate or equivalent. Three to five years related experience. Familiar with medical and scientific terminology. Experience with word processing, spreadsheet, and database management would be helpful. Must be able to operate standard office equipment. MEDICAL SECRETARY III Job # 070036: The Department of Neurological Surgery is seeking a Medical Secretary III. Position provides support to neurosurgeon with busy clinical practice. Individual acts as liaison between surgeon, nurse, and patient. Must have excellent communication skills, both oral and written. The ideal candidate will be extremely organized and able to do multiple tasks at the same time. Must have the ability to use discretion and exercise good judgment. Expertise with Microsoft XP Professional, especially Ms Word. Must be able to transcribe and edit dictation. Experience working in a clinical or academic setting desirable. 3-5 years secretarial experience. High school or equivalent. SECRETARY I Job # 070057: The Office of the Vice Chancellor and Dean is seeking a Secretary I. This position includes greeting visitors to the office and general office responsibilities. Other tasks include scheduling conference rooms, maintaining a database, providing mailing labels and reports, covering phones, maintaining office supplies and equipment. Must display a professional appearance and demeanor, including appropriate attire and communication skills. Proficient at typing 40 wpm and with Microsoft Office software. Equivalent of high school diploma with a minimum of one year of experience in an office environment. SECRETARY II Job # 061197: The Office of Student Medical Education is seeking a Secretary II. Provide general secretarial support to the practice of medicine. Normal office environment involving lifting and carrying items with a weight not to exceed 25 lbs. Additional physical labor associated with preparation of classrooms for clinical instruction. Proficiency in Word, Excel, PowerPoint and Access database. Experience with Lotus Notes preferred. Must have excellent interpersonal skills with the ability to communicate with employees at all levels. Friendly and outgoing. GED or high school diploma required. Prefer some college or technical training. Minimum 3 years secretarial experience. SECRETARY III Job # 061135: The Department of Orthopaedic Surgery is seeking a Secretary III. This position performs general secretarial support functions for physicians, including typing correspondence (written and dictated), manuscripts, slide presentations and handouts, schedules, abstracts, curriculum vitaes/outlines answering phones, screening and routing calls appropriately, filing, scheduling academic appointments/meetings; coordinates travel arrangements and expense reports, maintains patient database, and special projects as assigned. Normal office setting with occasional pressure due to multiple calls, inquires, and deadlines. Working communication and organizational skills with discretionary judgement required. PC and dictation experience required. Professional demeanor and ability to work independently. Working knowledge of medical terminology. High school diploma or equivalent with 2 years college or business school preferred and three years secretarial experience in medical setting. Ability to type 50 wpm and skilled using Word, Access, Excel, and PowerPoint preferred. SECRETARY III Job # 070082: The Department of Internal Medicine - Medical Education Office is seeking a Secretary III. Position performs secretarial duties such as typing dictation, filing, and scheduling meetings and travel arrangements. Normal office setting with occasional pressure due to multiple calls, inquiries and deadlines. Strong positive personal interaction, excellent written and verbal communication skills and the ability to work independently. Ability to handle situations with tact and with a service oriented attitude. Equivalent of high school and 3 years secretarial experience in related setting. |